File And Document Tracking System Software

SCOPE OF WORK

• IMPROVE WORKFLOW
  • Establish access control.
  • Keep detailed audit trails for compliance requirements and track user activity.
  • Manage a document repository.
  • Streamline processes to save time.
• BETTER COLLABORATION
  • A File And Document Tracking Software can also create audit trails that document who made an edit and when. Additionally, with integrated email capture, any correspondence related to a shared document is tracked and viewable.
• ADVANCED SEARCH
  • This allows advanced searching capabilities when someone needs to locate any and all data or text that has been digitized and stored alongside ERP records. Within seconds, complex searches yield accurate results, saving AP and other teams time, money, and energy.
• REDUCE STORAGE SPACE
  • FDTSS saves money better allocated to improving business efficiencies.
  • This is one of the major benefits of FDTSS, that it allows businesses to go paperless.
• IMPROVE WORKFLOW
  • FDTSS systems allow you to not only track the document where exactly it is in its lifecycle but also see what all modifications or additions have been made in it and also see who has (or has not) approved the document.
  • Streamline workflows and save your team hours by housing files in a document management system.
  • FDTSS has a feature ofdocument classification which allows you to group and organize your work better.
• PROVIDES BETTER SECURITY
  • A FDTSS can arm an organization with key security features ahead of costly data breaches and other cyber threats.
  • A FDTSS is invaluable for shoring up these issues. You can restrict access as necessary and often find out who has viewed or modified a document at any time.
  • FDTSS automates the security of your data by taking backups of your data, requiring authentication to approve a document, allowing you to rescind access permission of any shared document, tracking who downloaded or modified the document and when. This is beneficial to businesses as it protects them from internal data breaches and secures their documents.
• ENHANCE YOUR COMPETITIVENESS
  • To compete on a global level today time, money, productivity, quality, and consistency are the metrics by which businesses have to measure their success.
  • A FDTSS would help in making sure that you are able to compete with the best.
• STRESS-FREE COMPLIANCE MANAGEMENT
  • FDTSS used to store files physically in cabinets, folders, or in silos which always results in damage and spotting to the documents over time.
  • FDTSS systems prove to be greatly beneficial during this whole process.
  • FDTSS provides a complete audit trail related to a document and also ensures the retention of documents a decade in length or longer.
  • This makes the whole process of audits and compliance management stress-free.